From Buyer Introduction to Commission Collection

Mandate Reference: _____________________________________________

Principal (Seller): _____________________________________________

Introduced Party: _____________________________________________

Product: _____________________________________________

Estimated Deal Value: _____________________________________________

Date of Introduction: _____________________________________________

Commission Rate: ______% of _____________

This checklist tracks a single deal from the point of buyer introduction through to commission collection. It is the operational companion to the Mandate Origination Checklist (Doc 85) — where Doc 85 secures the mandate, Doc 86 executes each individual transaction under that mandate. Complete one checklist per Introduced Party.

PHASE 1 — BUYER INTRODUCTION

PHASE 2 — COMMERCIAL NEGOTIATION SUPPORT

PHASE 3 — CONTRACT EXECUTION

PHASE 4 — SHIPMENT COORDINATION

PHASE 5 — COMMISSION TRIGGER AND COLLECTION

PHASE 6 — TAIL PERIOD MANAGEMENT

PHASE 7 — DEAL CLOSE AND FILE COMPLETION

DEAL REGISTER ENTRY

Doc 86 — Deal Execution Checklist: From Buyer Introduction to Commission Collection — Neutral Template

Item	Done	Notes
Introduced Party (EU buyer) identified and qualified: legal identity, EORI, business activity, financial standing reviewed.	[ ]
Sanctions screening of Introduced Party completed — clear result documented.	[ ]
Introduced Party is not already known to the Principal — confirmed by checking against Principal's existing customer list.	[ ]
Introduction date recorded — this is Day 1 of the 24-month tail period.	[ ]
NDA executed with Introduced Party before any Principal-specific information is disclosed (Doc 10).	[ ]
NCNDA presented to Introduced Party and acknowledged — non-circumvention obligations explained.	[ ]
Introduction made: Principal and Introduced Party formally introduced — introduction letter or email on file.	[ ]
Three-party NCNDA or commission agency agreement (Doc 07) executed — all three parties acknowledge the facilitator's role.	[ ]
Introduction documented in mandate register — date of introduction, Introduced Party identity, and deal description recorded.	[ ]

Item	Done	Notes
Proforma Invoice / commercial proposal from Principal sent to Introduced Party via facilitator.	[ ]
Introduced Party's product specification and requirements received and communicated to Principal.	[ ]
LOI received from Introduced Party (Doc 14) — confirms intent and exclusivity during negotiation.	[ ]
Heads of Terms (Doc 13) negotiated and signed — key commercial terms agreed.	[ ]
Any product samples arranged — sent to Introduced Party with compliance documentation.	[ ]
Sample feedback received — any required modifications communicated to Principal.	[ ]
EU buyer's credit terms preference confirmed — LC / open account / D/P. Payment terms aligned with supply agreement.	[ ]
Pricing aligned: CIF or DAP landed cost calculated. Duty, compliance costs, and freight factored in. Deal is commercially viable for both parties.	[ ]
Governing law and dispute resolution aligned — both parties accept the agreed jurisdiction.	[ ]
Commission role acknowledged: Both Principal and Introduced Party have confirmed the facilitator's role in writing before supply contract is signed.	[ ]

Item	Done	Notes
Supply Agreement (Doc 15) or Distribution Agreement (Doc 16) drafted between Principal and Introduced Party.	[ ]
Commission protections in supply agreement: Non-circumvention clause confirmed. Facilitator's role and commission acknowledged in or alongside the supply contract.	[ ]
Three-party Commission Agency Agreement (Doc 07) or letter of acknowledgement signed by all three parties.	[ ]
Governing law, dispute resolution, and notice provisions confirmed in supply agreement.	[ ]
Data Processing Agreement (Doc 11) signed if EU personal data is processed by the Indian party.	[ ]
Anti-bribery warranty included in supply agreement — both parties confirm compliance.	[ ]
First Purchase Order issued by Introduced Party to Principal — reviewed and acknowledged.	[ ]
LC opened by Introduced Party's bank (if LC payment) — LC details received and reviewed per Doc 40/41.	[ ]
Annual Supply Framework Agreement (Doc 18) initiated for repeat-order relationships following first shipment.	[ ]
All signed contracts filed — deal register updated.	[ ]

Item	Done	Notes
First Shipment Checklist (Doc 77) activated — all pre-shipment blocks initiated.	[ ]
Compliance documents confirmed: All required EU compliance documentation obtained before shipment.	[ ]
Shipping Bill filed — LEO obtained. Vessel and container details confirmed.	[ ]
Bill of Lading received — verified against LC if applicable using Doc 41.	[ ]
Documents dispatched to Introduced Party or presented to bank.	[ ]
Shipment advice sent to Introduced Party — ETA, B/L number, container, and document details.	[ ]
EU customs clearance confirmed — no border hold or inspection issue.	[ ]
Delivery to Introduced Party confirmed — goods received and accepted.	[ ]

Item	Done	Notes
Commission trigger event confirmed: Principal received first payment from Introduced Party.	[ ]
Payment evidence obtained: Bank statement excerpt, MT103 SWIFT reference, or Principal's written confirmation of receipt.	[ ]
Commission invoice prepared — references mandate agreement, commission rate, base value, and commission amount (Doc 05 template used).	[ ]
Commission invoice sent to Principal — payment due within agreed period (typically 30 days of invoice).	[ ]
Commission payment received — reconciled against invoice. Bank confirmation of receipt retained.	[ ]
Commission payment recorded in mandate register — running total of commissions per deal updated.	[ ]
Receipt confirmed: Acknowledgement of commission receipt issued to Principal if requested.	[ ]

Item	Done	Notes
Tail period expiry date calculated: 24 months from the date of first introduction (Phase 1 date).	[ ]
Tail period diary reminder set: Alert at 18 months, 21 months, and 23 months — to monitor any repeat transactions.	[ ]
Repeat order monitoring: Any subsequent orders by Introduced Party from Principal within tail period identified.	[ ]
Commission on repeat orders invoiced promptly — each new Purchase Order within the tail period triggers a commission.	[ ]
Tail period expiry: At 24 months, final commission accounting completed. Any outstanding commissions invoiced.	[ ]
Post-tail monitoring: If Principal and Introduced Party conclude any transaction after tail expiry — confirm no circumvention pattern. If circumvention suspected, escalate per NCNDA terms.	[ ]
Annual Supply Framework Agreement renewal: If long-term supply relationship established — renewal commissions (if agreed in mandate) tracked.	[ ]

Item	Done	Notes
All signed documents filed — complete deal file retained for minimum 5 years.	[ ]
Total commissions earned on this deal recorded — mandate commission register updated.	[ ]
Client relationship maintained: Principal and Introduced Party both contacted post-transaction — satisfaction confirmed.	[ ]
Reference / testimonial: If appropriate, request a reference or testimonial from the Principal for use in future mandate origination.	[ ]
Lessons learned: Any issue encountered during this deal documented — improvement actions identified.	[ ]
Pipeline review: Is there a further mandate opportunity with this Principal (new product / new market) or this Introduced Party (other products they import)?	[ ]

Mandate Reference:
Introduced Party:
Date of Introduction:
Tail Period Expiry:	_____________ (24 months from above)
First Purchase Order Value:
Commission on First Order:
First Commission Invoice Date:
First Commission Paid Date:
Total Repeat Orders (tail period):
Total Commission Earned (tail):
Deal Status:	Active / Tail period / Concluded / Dispute
NCNDA on file:	Yes [ ] Doc reference: _____________
Three-party agreement on file:	Yes [ ] Doc reference: _____________

DEAL EXECUTION CHECKLIST

DEAL REGISTER ENTRY

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