INDIAN IT PROFESSIONAL — EU RELOCATION

(EU Blue Card / Work Permit Application)

Applicant Name: _____________________________________________

Destination Country: _____________________________________________

Visa / Permit Type: _____________________________________________

EU Employer: _____________________________________________

Job Title: _____________________________________________

Annual Salary (Offer): _____________________________________________

Target Application Date:_____________________________________________

This checklist covers all documents required for an Indian IT professional's EU Blue Card or national work permit application, and the associated visa application. Documents are organised by category. Requirements vary by EU member state — the items marked (*) are universally required; country-specific requirements are noted in the relevant section. Always verify current requirements with the consulate or immigration lawyer before filing.

SECTION A — PERSONAL IDENTITY DOCUMENTS

SECTION B — ACADEMIC AND PROFESSIONAL QUALIFICATIONS

SECTION C — EMPLOYMENT DOCUMENTS (CURRENT AND PRIOR)

SECTION D — EU EMPLOYER DOCUMENTATION

SECTION E — LANGUAGE AND INTEGRATION DOCUMENTS

SECTION F — FINANCIAL DOCUMENTS

SECTION G — VISA APPLICATION FORM AND CONSULAR REQUIREMENTS

SECTION H — FAMILY MEMBER DOCUMENTS (IF RELOCATING WITH FAMILY)

SECTION I — POST-ARRIVAL REQUIREMENTS (EU MEMBER STATE REGISTRATION)

DOCUMENT PREPARATION TIMELINE

Doc 91 — Documentation Checklist: Indian IT Professional EU Relocation — Neutral Template

Item	Done	Notes
* Valid Indian passport — minimum 6 months validity beyond the intended stay, plus at least 2 blank pages. If passport expires within 18 months, renew before applying.	[ ]
* Passport-size photographs — typically 2 recent (within 6 months) colour photographs, 35mm × 45mm, white background, facing forward. Verify exact specifications for the destination country.	[ ]
* Birth certificate — official copy from municipal authority. English translation certified by a government-approved translator if original is in a regional Indian language.	[ ]
Marriage certificate (if applicable and spouse relocating) — official copy with certified English translation.	[ ]
Divorce decree (if applicable) — certified copy with translation.	[ ]
Proof of address in India — Aadhaar card, voter ID, or utility bill (recent, within 3 months).	[ ]
PAN card — copy required for some consulates as identity verification.	[ ]
Aadhaar card — copy for identity verification (biometrics linked).	[ ]

Item	Done	Notes
* Degree certificate(s) — original or notarised copy of Bachelor's degree or higher. If in a regional Indian language — certified English translation required.	[ ]
* Mark sheets / transcripts — complete academic transcripts for all years of the qualifying degree programme. Notarised copies accepted by most consulates.	[ ]
Post-graduate degree certificates and transcripts (if applicable) — notarised copies with translations.	[ ]
* Degree verification / apostille: Some EU member states require the degree certificate to carry an Apostille stamp issued by the Ministry of External Affairs (MEA), India — confirming the document's authenticity. Check destination country requirement.	[ ]
WES / ENIC-NARIC evaluation (if required): Germany and some other member states may require a formal assessment of Indian qualifications by a recognised evaluation body (WES, anabin database, NARIC) — especially for regulated professions (medicine, law, engineering).	[ ]
Professional certifications — copies of relevant IT certifications (AWS, Azure, Google Cloud, CISSP, PMP, Salesforce, SAP, etc.) — not mandatory but strongly recommended for job offer negotiation and Blue Card salary threshold justification.	[ ]
Diploma supplement or course equivalency letter from university (if requested by the EU employer).	[ ]

Item	Done	Notes
* Employment offer letter from EU employer — on company letterhead, signed by authorised signatory. Must state: job title, start date, contract type (permanent / fixed-term), annual gross salary, place of work, working hours.	[ ]
* Employment contract from EU employer — signed by both employer and applicant. Must meet the salary threshold for the applicable Blue Card / work permit route in the destination country.	[ ]
Current employer's experience letter — on letterhead, confirming dates of employment, designation, and nature of work. Useful for professional experience in lieu of degree.	[ ]
All previous employer experience letters — covering the last 5–10 years of relevant IT experience. Important where professional experience substitutes for a formal degree.	[ ]
Last 3–6 payslips from current Indian employer — confirms current salary and employment.	[ ]
Form 16 (Income Tax TDS certificate) — last 2–3 years. Some consulates use this to verify income and tax compliance.	[ ]
IT Returns (last 2–3 years) — printed from Indian Income Tax portal. Supports income verification.	[ ]
Current employment contract (Indian employer) — may be requested to confirm existing role and salary.	[ ]

Item	Done	Notes
* EU employer company registration documents — extract from national business registry (Handelsregister for Germany, KVK extract for Netherlands, RCS extract for France, etc.). Usually obtained and submitted by the EU employer directly to the immigration authority.	[ ]
* EU employer confirmation letter to immigration authority — many EU work permit applications require the employer to file a confirmation of the job offer and salary directly with the national immigration authority or Federal Employment Agency (Bundesagentur für Arbeit in Germany).	[ ]
EU employer's last annual accounts or financial statements — to confirm financial stability and ability to pay the offered salary.	[ ]
EU employer's VAT registration number — for identity verification of the sponsoring employer.	[ ]
Labour market test result (if required): Some EU member states require evidence that the employer made reasonable efforts to fill the role from the local market before offering it to a non-EU national. Germany — IT shortage occupations are exempt. Netherlands — kennismigrant route is exempt.	[ ]
Positive Skills Assessment from Federal Employment Agency (Germany only — for some visa categories): Bundesagentur für Arbeit must confirm that employment terms are equivalent to local standards.	[ ]

Item	Done	Notes
Language certificate (if required): Germany — A1 German language certificate required for national visa in some categories (not for EU Blue Card). Netherlands — English proficiency only. France — B1 French for some long-stay applications.	[ ]
Integration course enrollment confirmation (if required upon arrival): Germany requires new migrants to complete an integration course (Integrationskurs) covering language and civic knowledge — enrollment confirmation may be required post-arrival.	[ ]
IELTS / TOEFL score report (if requested by EU employer or consulate): Some UK and Irish applications require English proficiency certification — verify whether required for the specific destination.	[ ]

Item	Done	Notes
* Bank statements — last 3–6 months of the applicant's Indian bank account. Demonstrates financial stability for the period before employment begins.	[ ]
Proof of funds for relocation: Some consulates require evidence of sufficient funds to cover initial relocation costs (first 1–3 months' living expenses) before first salary payment.	[ ]
* Health insurance: Schengen visa stage requires travel health insurance (min. EUR 30,000 cover). Many EU Blue Card applications require evidence of health insurance from the date of arrival — EU employer may provide this, or applicant must arrange private international health insurance until enrolled in statutory scheme.	[ ]
No-objection certificate (NOC) from current employer (if applicable): Some consulates ask for an NOC from the current Indian employer confirming no objection to the employee's relocation.	[ ]

Item	Done	Notes
* National visa application form (Type D — for long-stay): Completed online or on paper per the destination country's consular portal. Print, sign, and date in ink.	[ ]
* Schengen visa form (Type C — if required for initial entry before Blue Card issue): Some member states issue the Blue Card from inside the country after entry on a national Type D visa.	[ ]
* Visa fee payment receipt: Fee varies by country and visa type. Germany: EUR 75. Netherlands: EUR 192 (kennismigrant). France: EUR 99.	[ ]
* Biometric appointment confirmation: Most consulates require in-person biometric data collection (fingerprints, photograph). Book appointment well in advance — waiting times can be 4–8 weeks.	[ ]
VFS / BLS appointment confirmation: India-based consular appointments for most EU countries are handled through VFS Global or BLS International — appointment confirmation required for document submission.	[ ]
Covering letter from applicant: A well-drafted personal cover letter explaining the purpose of the application, the job role, the employer, and the applicant's qualifications — not always mandatory but strongly recommended.	[ ]
Curriculum Vitae (CV): Detailed CV in Europass format (recommended for European applications) or the EU employer's preferred format.	[ ]

Item	Done	Notes
Spouse's passport — valid, with sufficient pages.	[ ]
Marriage certificate — original with certified English translation.	[ ]
Children's passports — valid.	[ ]
Children's birth certificates — with certified English translation.	[ ]
Family visa application forms — separate application for each family member.	[ ]
Proof of relationship — for dependants other than spouse and minor children, additional proof of dependency may be required.	[ ]
Spouse's qualifications and employment documents — if spouse intends to work in the EU (EU Blue Card spouses have immediate right to work in the host member state).	[ ]
School enrollment confirmation (for school-age children) — some consulates require evidence of school placement before issuing a family reunification visa.	[ ]

Item	Done	Notes
Register with local authority / Einwohnermeldeamt (Germany) / Gemeente (Netherlands) within 1–2 weeks of arrival — address registration is mandatory.	[ ]
Social security / BSN / Steueridentifikationsnummer registration: Register for a national insurance number and tax identification number immediately after address registration.	[ ]
Bank account opening: EU bank account required for salary payment. Some banks accept non-residents — Sparkasse (Germany), ING (Netherlands), N26 (Germany/EU) are commonly used by new arrivals.	[ ]
Health insurance enrollment: Register with statutory health insurer (GKV in Germany, Zorgverzekering in Netherlands) through the EU employer.	[ ]
Residence permit / Blue Card collection: Collect the physical Blue Card from the local Ausländerbehörde (foreigners' office) once application is approved and applicant is in country.	[ ]
Tax registration: Register for income tax in the destination member state — withholding tax via employer from first payslip.	[ ]
Integration course enrollment (Germany): Enroll in the mandatory Integrationskurs at the BAMF-approved language school within the specified timeframe.	[ ]
Driving licence exchange: Indian driving licence may be exchangeable for an EU licence in some member states without re-testing — check specific country rules.	[ ]

Timeframe	Actions
12 weeks before target travel	Degree apostille application submitted to MEA. WES/NARIC evaluation initiated (if required). Language course started (if German A1 required).
8 weeks before	All employment documents collected from current and past employers. EU employer files immigration authority application (employer side). Bank statements printed. Health insurance arranged.
6 weeks before	VFS / BLS appointment booked. Visa application form completed. All documents assembled and translated. Covering letter and CV finalised.
4 weeks before	Biometric appointment attended. All documents submitted to consulate / VFS. Application reference number obtained.
2 weeks before	Visa decision expected (Germany: 3–8 weeks; Netherlands: 2–5 weeks). Follow up with consulate if no decision. Travel insurance obtained. Accommodation confirmed.
Arrival week	Address registration. Bank account opened. Social security number registration. Health insurance enrolled. Blue Card collection appointment scheduled.

DOCUMENTATION CHECKLIST

DOCUMENT PREPARATION TIMELINE

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