Pre-Presentation Document Review for Exporters
Shipment Reference: _____________________________________________
LC Reference Number: _____________________________________________
Issuing Bank: _____________________________________________
Beneficiary: _____________________________________________
Latest Shipment Date: _____________________________________________
LC Expiry Date: _____________________________________________
Presentation Deadline:_____________________________________________
Document Reviewer: _____________________________________________
Review Date: _____________________________________________
This checklist must be completed by the exporter or their freight forwarder before presenting documents to the bank. Every item must be checked against the exact wording of the LC. Banks apply the principle of strict compliance under UCP 600 — even minor deviations can result in a discrepancy notice and payment refusal.
PART 1 — TIMING CHECKS (Complete Before Preparing Documents)
PART 2 — COMMERCIAL INVOICE CHECK
PART 3 — BILL OF LADING CHECK
PART 4 — PACKING LIST CHECK
PART 5 — CERTIFICATE OF ORIGIN CHECK
PART 6 — OTHER REQUIRED DOCUMENTS
PART 7 — CROSS-DOCUMENT CONSISTENCY CHECK
All documents must be consistent with each other. Check the following across the full document set:
PART 8 — FINAL PRESENTATION CONFIRMATION
Reviewer Signature: _____________________________________________
Date of Review: _____________________________________________
Number of Discrepancies Identified and Corrected Before Presentation: _____________
Doc 41 — LC Discrepancy Prevention Checklist — Neutral Template
| Timing Check | Status | Notes |
|---|---|---|
| B/L on-board date is on or before the latest shipment date stated in the LC. | Pass / Fail | |
| Number of calendar days from B/L on-board date to today is within the presentation period (default 21 days under UCP 600, or as stated in LC). | Pass / Fail | |
| Today's date is on or before the LC expiry date. | Pass / Fail | |
| Presentation will be made at the correct place of expiry (bank branch or city stated in LC). | Pass / Fail | |
| If LC has partial shipment schedule — this shipment is within the correct shipment instalment period. | Pass / Fail |
| Invoice Check | Status | Notes |
|---|---|---|
| Invoice is addressed to the Applicant named in the LC — name and address match exactly. | Pass / Fail | |
| Invoice is signed by the Beneficiary named in the LC. | Pass / Fail | |
| Invoice amount does not exceed the LC amount (or tolerance stated). | Pass / Fail | |
| Invoice currency matches the LC currency. | Pass / Fail | |
| Invoice states the correct Incoterms as specified in the LC. | Pass / Fail | |
| Description of goods on invoice mirrors the LC description exactly (not just generally). | Pass / Fail | |
| Unit price, quantity, and total value are consistent and correctly calculated. | Pass / Fail | |
| Invoice number, date, and all other fields stated by the LC are present. | Pass / Fail | |
| Number of originals and copies of the invoice match the LC requirement. | Pass / Fail | |
| Invoice references the LC number (where the LC requires this). | Pass / Fail | |
| No corrections or alterations on the invoice without authentication. | Pass / Fail |
| B/L Check | Status | Notes |
|---|---|---|
| B/L is issued by or on behalf of a named carrier (not just an NVOCC unless LC allows). | Pass / Fail | |
| B/L is marked "Shipped on Board" or has an on-board notation with the on-board date. | Pass / Fail | |
| On-board date is on or before the LC's latest shipment date. | Pass / Fail | |
| B/L shows the correct port of loading as stated in the LC. | Pass / Fail | |
| B/L shows the correct port of discharge as stated in the LC. | Pass / Fail | |
| Consignee field matches the LC instruction (e.g. "To Order of [Issuing Bank]"). | Pass / Fail | |
| Notify party matches the LC requirement. | Pass / Fail | |
| Transshipment: if the LC prohibits transshipment, the B/L does not show transshipment. | Pass / Fail | |
| Freight notation matches LC instruction: "Freight Prepaid" (FOB/CIF) or "Freight Collect" (EXW/FCA). | Pass / Fail | |
| B/L is a clean B/L — no clauses noting damage or shortage. | Pass / Fail | |
| Full set of originals issued is as stated in the LC (usually 3/3). | Pass / Fail | |
| Container number and seal number present (for FCL shipments). | Pass / Fail | |
| Goods description on B/L does not contradict the LC description. | Pass / Fail | |
| B/L is signed by the carrier or its named agent. | Pass / Fail | |
| Any corrections on B/L are authenticated by the carrier's authorised agent. | Pass / Fail |
| Packing List Check | Status | Notes |
|---|---|---|
| Packing list references the same invoice number and date as the commercial invoice. | Pass / Fail | |
| Total quantity, weight, and number of packages match the invoice and B/L exactly. | Pass / Fail | |
| Marks and numbers match the B/L and any marks noted on the B/L. | Pass / Fail | |
| Packing list signed by the Beneficiary (where LC requires this). | Pass / Fail | |
| Number of originals and copies match the LC requirement. | Pass / Fail | |
| No information on the packing list contradicts the invoice or B/L. | Pass / Fail |
| Certificate of Origin Check | Status | Notes |
|---|---|---|
| Country of origin stated matches the LC requirement. | Pass / Fail | |
| Certificate is issued by the body specified in the LC (e.g. Chamber of Commerce, FIEO, EPC). | Pass / Fail | |
| Exporter name and address match the invoice. | Pass / Fail | |
| Consignee name and address match the invoice. | Pass / Fail | |
| Goods description is consistent with the invoice (need not be identical but must not contradict). | Pass / Fail | |
| Quantity and weight consistent with invoice and packing list. | Pass / Fail | |
| Certificate signed and/or stamped as required by the LC. | Pass / Fail | |
| Number of originals and copies match the LC requirement. | Pass / Fail | |
| Certificate date is on or before the B/L on-board date (or as required by the LC). | Pass / Fail |
| Document | Status | Notes |
|---|---|---|
| Insurance Certificate / Policy: issued for at least 110% of CIF value in the currency of the LC; covers all risks required by the LC; dated on or before the B/L date. | Pass / Fail | |
| Pre-Shipment Inspection Certificate: issued by the inspection agency named in the LC; references the correct invoice and shipment; signed and stamped. | Pass / Fail | |
| Phytosanitary Certificate: issued by Plant Quarantine Station; species/description matches invoice; country of destination correct. | Pass / Fail | |
| Health Certificate / Veterinary Certificate: issued by the correct authority as specified in the LC. | Pass / Fail | |
| Test Reports / Certificate of Analysis: from the laboratory named in the LC; references the specific batch/lot; signed. | Pass / Fail | |
| Weight Certificate: issued by approved weighing authority; gross weight matches B/L. | Pass / Fail | |
| Fumigation Certificate: treatment type, chemical, concentration, duration all stated; dated. | Pass / Fail | |
| Beneficiary Certificate: any certificate required to be signed by the Beneficiary themselves — signed by the correct authorised person. | Pass / Fail | |
| Other documents specified in LC Field 46A: _____________________________________________ | Pass / Fail |
| Consistency Check | Status | Notes |
|---|---|---|
| Beneficiary name and address are identical across all documents. | Pass / Fail | |
| Applicant/consignee name and address are identical across all documents. | Pass / Fail | |
| Goods description does not contradict between any two documents. | Pass / Fail | |
| Quantities and weights are consistent across all documents. | Pass / Fail | |
| Invoice number is referenced correctly on all documents that require it. | Pass / Fail | |
| B/L number is referenced correctly on all documents that require it. | Pass / Fail | |
| Shipment/on-board date is consistent across all documents. | Pass / Fail | |
| Country of origin is consistent across all documents. | Pass / Fail | |
| No document uses a different currency from the LC currency. | Pass / Fail | |
| All documents are in the language required by the LC. | Pass / Fail |
| Final Confirmation | Status | Notes |
|---|---|---|
| All documents are originals (where required) and copies (where required). | Pass / Fail | |
| No document has been altered without proper authentication. | Pass / Fail | |
| Covering letter to the bank lists all documents being presented. | Pass / Fail | |
| SWIFT MT 754 / MT 742 from confirming bank confirmed (if applicable). | Pass / Fail | |
| Documents are being presented to the correct bank at the correct location. | Pass / Fail | |
| All discrepancies found during this review have been corrected before presentation. | Pass / Fail |